3 Steps to HIPAA Compliant Printing

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With so much data-related drama swirling around in the news these days, it's more obvious than ever that security and HIPAA compliance are critical for businesses of every shape and size. If you're worried that your printer fleet isn't quite hitting the mark, just follow these three steps for HIPAA compliant printing!

The Importance of Print Security

Today's printing machines, from standalone to multifunction, are designed to be safe, secure, and efficient. This means that, as long as you know all the right steps to take, it shouldn't be too difficult to make sure your printer fleet is HIPAA compliant; after all, your printers came to your business with built-in options that can help you protect sensitive data, limit security risks, and still operate efficiently. Print security is an important part of every business--not just for your clients' safety, but also for yours.

Luckily, it's not difficult to make sure you're printing to HIPAA standards. Just take these three steps!

Step 1: Watch your hard drives.

Hard drives are a great place to start, simply because they teach you to "think outside the box" when it comes to security. The truth is that many companies don't realize their printers and copiers are storing data, so they don't implement the right online and offline security features, and they forget to wipe the hard drive when returning a rented machine.

Step 2: Secure the machines.

Offline protection is just as important to compliant printing as online protection. Remember, your entire fleet needs to be in a safe location away from prying eyes, and users need to be authenticated before printing (and documents should never be left on the printer tray).

Step 3: Get savvy about data.

Data is moved and communicated in lots of different ways, so it's up to you to secure all of them. Encryption is an excellent way to make sure your printing is always compliant--and don't forget to make sure that your network is always secure.

HIPAA compliant printing doesn't have to be a chore. For more security tips, contact us today!

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