The Right Way to Buy a Multifunction Printer

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Multifunction printers are a valuable tool in any workplace, efficiency Goliaths that can help you meet your goals, cut your costs, and keep communication smooth and efficient--but that can only happen once you've chosen and purchased the perfect machine. Luckily, you can easily learn the right way to buy a multifunction printer.

Doing Your Homework

Buying a multifunction printer isn't all about reviews and ratings and Internet research. An important part of this decision is considering what your unique needs are, how your workflow currently operates, and where you see your company heading in the future. When it comes down to it, the right way to buy a multifunction printer is to understand what's going to work for you, meet all of your needs now and in the future, and play nice with your people and your machines--all while saving money instead of wasting it. How can you make sure that happens? Just ask yourself a few simple questions.

#1: What are the most important functions for us?

Multifunction printers provide a variety of features, from copying, scanning, faxing, and printing to more complex finishing options. Make sure you get what you need, but don't spring for anything you think isn't necessary.

#2: What are the connectivity requirements?

You already have a workflow full of machines and networks. Any multifunction printer you introduce into this environment has to work well with everything, or it will be more trouble and stress than it's worth.

#3: What is the total cost of ownership?

Of course, budget is a huge consideration. Multifunction printers have multiple costs, from up-front charge to consumables costs, but they are generally more cost-efficient than standalone machines (and require less maintenance)/

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