Balanced Deployment In Action: Lowering Costs

Challenge
Like most organizations in the insurance industry, this large insurer views its documents (policies) as products. Yet a rigid printing and imaging environment featuring a strictly enforced monthly maximum volume for printed pages and an excess of installed equipment were steadily driving up costs. During some months the actual number of pages far outnumbered the allotted 200,000, while in other months less than one-quarter of those pages were required. It all depended on the time of year and the number of policies being written. What's more, a two-to-one user-to-printer ratio ensured a costly overcapacity.

Solution
The HP solution included the latest technology, original printer cartridges, maintenance and high-level support. The number of installed devices across the company fell from 97 to 50 including HP LaserJet 9000 MFPs, HP LaserJet 3320 MFPs, HP LaserJet 2200DN and HP LaserJet 5100TN. HP Web JetAdmin software enabled the company to proactively monitor, control and manage all network printers. The introduction of scanning technology enabled a reduction in paper usage. As a result of these innovations, printing costs were reduced by approximately 60 percent.