Managed Print Services Explained


Printing is an essential function in business. This is true no matter the size or the industry. Businesses use printers. Moreover, if not managed properly, printing costs can eat away at your revenue.  Managed print services help your business optimize your printing to create a better process and decrease printing costs.

What are Managed Print Services?

Basically, it's outsourcing the management of your printing to a third party. This includes:

  • Printing needs assessment
  • Equipment selection/ replacement
  • Software installation including network security
  • Technical support
  • Service Calls
  • Toner replenishment
  • Usage analytics

As you can see, using this service saves your company both time and money. The savings occur not only from choosing the right equipment for your needs, but you also save by finding out where printing issues exist within your organization. Once an issue has been discovered, the service provider can provide a solution.

It includes more than just replacing toner.

How Does it Help Your Business?

As part of managed print services, your provider will assess your current printing equipment. Then, based upon your printing needs and current equipment, the provider will either reduce or replace your equipment. In doing so, your provider will ensure that you have the right equipment for the tasks performed.

In addition, printing rules and processes will be implemented to cut down on printing waste.

Examples of such rules and processes include:

  • Limiting color copying, except for specific instances
  • Requiring duplex printing unless specified
  • Routing printing jobs to the proper equipment, including sending print jobs to the most budget-friendly equipment
  • Eliminating the amount of printing by turning certain documents into online-only versions


By choosing a provider for these services, your business will experience:

  • Reduced printing costs
  • Streamlined printer placement
  • Automated supply delivery
  • Improved print security
  • Remote printing capability
  • One invoice for printing costs

Ultimately, you'll appreciate the benefit of:

  • Saving time through improved efficiency
  • Saving money through reduced costs
  • Improved productivity
  • Improved cashflow
  • Reduced environmental impact

Managed Print That Fits Your Business

Overall, by using a service provider for your printing needs, your business will save time and money. Plus, you'll be able to spend more time on your customers, and we all know that's the priority.

Choosing the right managed print services for your business is a wise decision. Contact us today to find out how we can help you with your managed print services.

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