The Multifunction Printer Compliance Checklist


Is your multifunction printer HIPAA complaint? Do you know how to check, or what to do if it doesn't pass the test? If the answer is no, don't panic--just sit back, relax, and pull out this checklist to help protect your printers from all kinds of trouble.

An Organized Approach

With so many things to focus on and such high stakes to consider, HIPAA compliance can feel a bit like a maze--but it doesn't have to. In fact, there are simple, efficient ways to make sure your multifunction printers are HIPAA compliant--you just have to know where to begin!

Here are some tools and solutions to check off your compliance to-do list:


Encryption scrambles your data so it can't be used even in case of a security breach.

Hard drive wipes

Your multifunction printers store data about what you print in order to make the process faster and more efficient. Just remember to wipe hard drives regularly, and again before you get rid of the machine.


Regular updates help protect against hackers and other digital threats. They also keep your printers working efficiently and effectively--so don't procrastinate!

Employee training

Employees need to feel responsible for protecting printers, data, and the company at large. Make sure they're trained on all the details of HIPAA compliance.

Follow-me printing

Follow-me printing is a solution that allows your machines to "hold" prints until the right person shows up at the printer. This minimizes the risk of documents walking away in the wrong hands or getting mixed up with someone else's printed files.

Regular reviews

Collect data about how your printers are being used, which employees are accessing what data, and what that data is being used for. This allows your printers themselves to play an active role in increasing HIPAA compliance.

Want to learn more about HIPAA compliance? Worried your printers don't make the cut just yet? Contact us today for all the help you need!

Article Type: