Smart Printing Tips for your Office

When it comes to printing at the office, you generally want to put in place a policy that is both cost-effective and good for the environment. This doesn’t mean that you need to start patrolling the printer room and look for rule breakers, but it may mean that you would like to start becoming more conscious of the amount of paper and usage your printers put out everyday. But of course, there is no way that you can monitor the printer usage all the time, and you would most likely be remiss in your duties if you were to give up on the issue entirely. So where’s the middle ground of becoming a responsible paper user and an all around jerk that monitors the printer room 24/7?

Luckily, we’ve complied a few important policies that may benefit your office’s need for responsible printing measures and tips that will save you on maintenance costs down the road for your equipment.

  • Set computer defaults to print double-sided- This is an easy way to save paper on a daily basis. Simply set your printers to print double-sided and watch the savings occur right before your eyes.
  • Preview documents before printing- We’ve all had situations where we’ve printed something only to notice a typo or error down the road. Make sure to save paper by previewing your documents before sending them to print.
  • Practice Preventative Copier Maintenance- Remember to keep printers and copiers in good repair. Make sure to place service calls at the first sign of suspicious activity with your equipment.
  • Use digital media- Whenever possible, send things electronically rather than printing. Also, try and use more email attachments that will ultimately save you paper and money.

Now that you know some simple ways to save paper and money with your printing, you can make an impact in your office. Contact us today to learn more!


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