Streamline Your Workflows with a Document Management System


Are you looking for an efficient way to streamline workflows in your business? A system that can allow you to manage documents and make decisions faster? You've landed in the right spot!

In this article, you will find out how a document management system streamlines workflows and saves companies time and money. Whether you and your team want to sign off or approve documents faster or store documents, the document management system allows you to do that. 

Before we dive in, first things first:

What is a document management system?

A document management system is any software that helps companies capture, store, retrieve, and distribute documents faster. With this tool, you can provide information to customers, stakeholders, partners, or employees faster, and reduce bottlenecks in your business processes.

Some businesses still rely on manual systems to process documents. From purchase orders, delivery notes, issuing invoices. They spend minutes, sometimes even hours, just processing one or two documents. 

Once the processing is complete, they still have to find space to file those documents, too. 

Streamline Workflows with a Document Management System

1. Remote teams can collaborate

Adopting a document management system allows remote teams to collaborate on a document. Employees don’t have to wait for their managers to be in the office to sign off or approve a document. Also, no need to email a document to more than one person just to get a signature. You can process the document with a click of the button anytime, or just anywhere. 

2. No need to worry about storage space

A document management system reduces the need for file cabinets, boxes, or hiring a workforce to handle filing. Plus, your team won’t spend hours searching for documents. A document management system offers a secure central location where you can store documents in the cloud. 

Storage costs can add up quickly to thousands of dollars. One study found that businesses spend up to  $45 per square foot on storage costs alone. 

3. You will save time and money.

Using a document management system saves you time and money. You and your team would be able to process documents faster and seal more deals. In the long run, this will boost staff morale and improve productivity. 

Get in touch with the team at Da-Com Digital Office Solutions today to get started or learn more about our document management systems!

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