Document Management

The number of documents that a company has to deal with can be overwhelming, but today there is a better way to manage them. The use of digital document management services makes many aspects of work easier for a wide range of employees.

Accounting firms of all shapes and sizes have a lot of documents to deal with. The chances are that just about every one of these documents has some sensitive information or company secret, so they can't be jammed in a file cabinet and left alone--but what's the real difference between document storage and document management? Let's find out!

There is no architecture firm without its blueprints. As architects, you like to go through an enormous amount of both paper and ink to create your designs, your plans, and more. Then there are the changes, approvals, and other printing needs. 

The document management system that you are using may be causing unnecessary lags invoicing. When it comes to invoices, it's all about being timely, and a more modern document management system is needed.

The healthcare industry has always faced staggering administrative costs, and newly-implemented compliance laws have upped the price tag considerably. By implementing electronic document management, the healthcare industry can substantially lower crushing costs and gain some other impressive benefits along the way.

In today's office, understanding document management and digital communication tools are more important than ever.

Data is coming in and being distributed across the network and to various business devices at a faster rate than ever before. Therefore, businesses must have reliable, secure processes in place for document management and digital organization.

Document management systems are created to build an online repository for your business data – historical documents, files, resources, past contracts – and store them in a searchable, low profile, secure format.

Industry Compliance and Oversight Requirements

For businesses that have strict compliance standards to adhere to document management has excellent benefits for increasing compliance.

Going paperless in your office may seem like a huge undertaking, but it’s just another procedure that has major long term benefits, and there’s only one way to get there – just starting.

Establishing a document management system is easier with the right professional team on board and a solid understanding of your workflows and the desired outcome. Then it just comes down to moving on the first three steps to go digital.

Is your fiscal department digital or still working in hard copy? It’s okay if they are hard copy, but is it best for your business? It’s hard to say that one or the other is right for you, but with some easy questions, you can take a look at your business and decide for yourself.

Can Accounts Payable go Paperless?

Talk to your finance department and your employees. Are you meeting them where they are with tools to do their jobs and how they communicate? Or are they quietly discussing how ‘far behind’ the business is?

Document management came on the scene and leveled-up the playing field for the paperless office. Now, your entire office can be scanned, saved, organized, searchable, and securely stored in the cloud. It’s like a new world for operations!

There are reasons to get on board with this trend quickly, instead of waiting for it to update more. First off, your business wants to stay ahead of this feature so that your operations don’t get behind. Why does it matter? We’ll dig in, with three ways to get ahead of other paperless offices listed below.